The Binghamton City School District is seeking candidates to fill an anticipated Students Records Specialist position for the 2024-2025 school year. This is a full-time, 12- month position.

The BCSD offers competitive salaries, comprehensive benefits, and professional development.

Job Qualifications

In order to be considered for this opening, applicants must be:

• • Currently on the Civil Service eligible list for the title, or
  • Currently appointed to the title, or
  • Eligible to take the exam for the title when it becomes available

Application Procedure

Candidates must be prepared to provide additional documents to complete a candidate folder.

• Three letters of recommendation bearing the writer's signatures, dated within the last 18 months.
• Copy of Certification.
• Transcripts.

DISTINGUISHING FEATURES OF THE CLASS:

This is moderately difficult clerical work involving responsibility for the independent performance of a variety of student record-keeping tasks. The work requires the development of expertise in computerized student record-keeping practices and

requires decision making as to methods to be used. Incumbents must respond to a wide variety of telephone and in-person inquiries, and the position involves extensive public contact. The incumbent works under general supervision with leeway allowed for the use of independent judgement.  Does related work as required.

TYPICAL WORK ACTIVITIES:

• Reviews and checks a variety of complex student record documents for accuracy and completeness.
• Reviews the status of student records and takes appropriate action as needed to complete the record.
• Utilizes computer files to verify student admission status, documents   on file, and other necessary information.
• Enters compiled student information into a central computer system to be accessed by many college departments.
• Tracks, monitors and updates a variety of student records within the computer system.
• Prepares standard correspondence on matters related to student record­ keeping.
• Answers inquiries in person or by telephone regarding student record­ keeping policies, procedures and requirements.
• Produces reports based on in-house information or develops report requests for information stored in other areas.
• Assists with the planning and running of special events sponsored by the department.
• Coordinates and prioritizes bulk mailings and other projects; Assists in the training of other departmental staff as assigned.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES & PERSONAL CHARACTERISTICS:

• Good knowledge of office terminology, procedures, equipment and business English.
• Working knowledge of the theory and practices of entry and retrieval of computerized information.
• Ability to organize and maintain accurate records and files.
• Ability to develop effective working relationships and deal diplomatically with the public.
• Ability to learn and utilize an automated record-keeping system; Ability to follow oral and written directions.
• Ability to perform close detail work involving considerable visual effort and strain.
• Clerical aptitude, accuracy and good judgement; Courtesy and integrity.
• Physical condition commensurate with the demands of the position.

The Binghamton City School District seeks candidates to fill an anticipated Senior Typist position for the 2024-2025 school year. This is a full-time, 12-month position. The starting salary is $32,790, with potential adjustments based on prior experience.

The BCSD offers competitive salaries, comprehensive benefits, and professional development.

Job Qualifications

In order to be considered for this opening, applicants must be:

• • Currently on the Civil Service eligible list for the title, or
  • Currently appointed to the title, or
  • Eligible to take the exam for the title when it becomes available

Application Procedure

Candidates must be prepared to provide additional documents to complete a candidate folder.

• Three letters of recommendation bearing the writer's signatures, dated within the last 18 months.
• Copy of Certification.
• Transcripts.

DISTINGUISHING FEATURES OF THE CLASS:

This is moderately difficult clerical work involving responsibility for the performance of a variety of clerical tasks involving the full-time operation of a computer. The work may require a general understanding of specific law and organizational rules, procedures, and policies. The work is performed under general supervision in accordance with established routines. Supervision may be exercised over the work of subordinate clerical employees. This class differs from that of Typist by the greater complexity of tasks or the supervisory responsibilities. Does related work as required.

TYPICAL WORK ACTIVITIES:

• Types of correspondence, memorandum, and statement form copy, rough draft or oral presentations.
• Works on special projects such as annual employee picnics and award dinners.
• Types, processes, reviews, and files requisitions, vouchers, time sheets, bills and receipts.
• Works independently on projects such as processing accounts payable, maintaining records on capitol equipment purchases, dealing with vendors on incomplete, unfilled, or incorrect charges, preparing corrections on purchase orders or computer data, civil service and employment records and procedures.
• Types, issues, and maintains a record of applications, permits, and licenses.
• Maintains computerized filing and indexing systems.
• Maintains personnel records and prepares payroll adjustments
• Types, processes, reviews, and files a variety of control and operational records and reports.
• Answers the telephone to arrange appointments or to answer routine questions.
• Maintains a record or ledger of salaries, purchases, and contractual expenditures.
• May assign, train, and review the work performed by subordinate clerical employees and prepares work schedules.
• May instruct employees in the specialized clerical work of the organization.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES & PERSONAL CHARACTERISTICS:

• Good knowledge of office terminology, procedures, and equipment.
• Good knowledge of business arithmetic and English.
• Skills in the operation of office equipment.
• Ability to type accurately at an acceptable rate of speed.
• Ability to prepare and maintain a variety of written records and reports.
• Ability to follow oral and written instructions.
• Ability to communicate effectively with others.
• Clerical aptitude.
• Accuracy
• Physical condition commensurate with the demand of the position