SENIOR ACCOUNT CLERK TYPIST

Personnel Office 

12 Months Non-represented Position (8 Hours per Day/260 days per year)

In order to be considered for this opening, applicants must be:

• • Currently on the Civil Service eligible list for the title, or central
  • Currently appointed to the title, or
  • Eligible to take the exam for the title when it becomes available

Position Description

DISTINGUISHING FEATURES OF THE CLASS:

The work involves responsibility for supervising and or participating in the performance of a variety of moderate complex account keeping tasks requiring either the full-time or substantial part-time operation of a typewriter.  The work may require a general understanding of specific laws, office rules, procedures, and policies. Incumbents work under general supervision following a prescribed routine. Supervision may be exercised over the clerical employees. This class differs from other classes in the series by virtue of the complexity of the work performed and or the degree of supervision exercised and received. Does related work as required.

TYPICAL WORK ACTIVITIES:

• Supervises and participates in the posting to journal or ledger accounts from appropriation, expense, invoices, payroll, receipts, voucher records and other original entry materials.
• Account for monies collected and makes bank deposits.
• Maintains labor, material, inventory, and operational cash records.
• Prepares cash receipts and cash disbursements for trust accounts.
• Compute’s payroll deductions, prepares payroll abstracts and maintains records of leave time used.
• Prepares tax anticipation and bond anticipation notes and purchases certificates of deposit.
•  Types and maintains correspondence, reports, minutes of meetings, records bills, purchase orders, purchase requisitions, and other material and records.
•  Compiles data for and assists in the preparation of simple financial and statistical reports.
• Verifies and reconciles account balances according to a prescribed procedure.
• Sorts, indexes and files requisitions, correspondence, vouchers, reports and other material.
• Prepares and submits a variety of State and Federal reimbursement claims.
• Answer’s telephone, makes appointments, and provides routine information.
• Operates computing, calculating, bookkeeping and other office machines.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES & PERSONAL CHARACTERISTICS:

Good knowledge of modern methods of keeping and checking financial accounts and records; working knowledge of office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to make arithmetic computations rapidly and accurately; ability to type at an acceptable rate of speed; ability to follow oral and written instructions; ability to get along well with others; clerical aptitude; high degree of accuracy; tact and courtesy; ability to operate a personal computer and utilize common office software programs including word processing, spreadsheet and databases at an acceptable rate of accuracy and speed; physical condition commensurate with the demands of the position.

The Binghamton City School District is seeking candidates to fill an anticipated Senior Typist position for the 2024-2025 school year. This is a full-time, 12- month position.

The BCSD offers competitive salaries, comprehensive benefits, and professional development.

Job Qualifications

In order to be considered for this opening, applicants must be:

• • Currently on the Civil Service eligible list for the title, or
  • Currently appointed to the title, or
  • Eligible to take the exam for the title when it becomes available

Application Procedure

Candidates must be prepared to provide additional documents to complete a candidate folder.

• Three letters of recommendation bearing the writer's signatures, dated within the last 18 months.
• Copy of Certification.
• Transcripts.

DISTINGUISHING FEATURES OF THE CLASS:

This is moderately difficult clerical work involving responsibility for the performance of a variety of clerical tasks involving the full-time operation of a computer. The work may require a general understanding of specific law and organizational rules, procedures, and policies. The work is performed under general supervision in accordance with established routines. Supervision may be exercised over the work of subordinate clerical employees. This class differs from that of Typist by the greater complexity of tasks or the supervisory responsibilities. Does related work as required.

TYPICAL WORK ACTIVITIES:

• Types of correspondence, memorandum, and statement form copy, rough draft or oral presentations.
• Works on special projects such as annual employee picnics and award dinners.
• Types, processes, reviews, and files requisitions, vouchers, time sheets, bills and receipts.
• Works independently on projects such as processing accounts payable, maintaining records on capitol equipment purchases, dealing with vendors on incomplete, unfilled, or incorrect charges, preparing corrections on purchase orders or computer data, civil service and employment records and procedures.
• Types, issues, and maintains a record of applications, permits, and licenses.
• Maintains computerized filing and indexing systems.
• Maintains personnel records and prepares payroll adjustments
• Types, processes, reviews, and files a variety of control and operational records and reports.
• Answers the telephone to arrange appointments or to answer routine questions.
• Maintains a record or ledger of salaries, purchases, and contractual expenditures.
• May assign, train, and review the work performed by subordinate clerical employees and prepares work schedules.
• May instruct employees in the specialized clerical work of the organization.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES & PERSONAL CHARACTERISTICS:

• Good knowledge of office terminology, procedures, and equipment.
• Good knowledge of business arithmetic and English.
• Skills in the operation of office equipment.
• Ability to type accurately at an acceptable rate of speed.
• Ability to prepare and maintain a variety of written records and reports.
• Ability to follow oral and written instructions.
• Ability to communicate effectively with others.
• Clerical aptitude.
• Accuracy
• Physical condition commensurate with the demand of the position

The Binghamton City School District seeks candidates to fill various anticipated Clerical positions for the 2024-2025 school year. This is a full-time, 10-month position.

The BCSD offers competitive salaries, comprehensive benefits, and professional development.

Job Qualifications

In order to be considered for this opening, applicants must be:

• • Currently on the Civil Service eligible list for the title, or
  • Currently appointed to the title, or
  • Eligible to take the exam for the title when it becomes available

Application Procedure

Candidates must be prepared to provide additional documents to complete a candidate folder.

• Three letters of recommendation bearing the writer's signatures, dated within the last 18 months.
• Copy of Certification.
• Transcripts.

Job Description:

This is routine work involving responsibility for the performance of a variety of clerical tasks including the full-time or substantial part-time operation of a computer and computer applications. The work is performed according to defined procedures with detailed instructions provided for new or unusual assignments. The works is performed under direct supervision. Does related work as required.

Typical Work Activities:

• Greets and assists staff and visitors
• Daily use of computers and applications
• Answer and respond to phone calls and other inquiries,
• Makes appointments, and gives out routine information
• Type/prepare letters and other documents;
• Receives, opens, stamps, and distributes mail
• Check reports and records for clerical accuracy, completeness, and proper extension;
• Works on special projects, maintains files on donors and contributions, prepares bulletins and brochures, and assists special committees with meeting arrangements;
• Sorts, indexes, and files letters, reports, invoices, ledger cards, catalogs, and other materials;
• Makes entries on control cards or in the ledger from sources;
• Makes arithmetical computations and compiles elementary statistical reports;
• Makes file searches and pulls materials from files;
• Maintains a variety of computerized and manual records, files, and department databases;
• Maintains inventory of supplies and materials;
• Performs record-keeping and general clerical functions;
• Types of reports, bulletins, schedules, notices, meeting minutes, agenda, employee/student reports and other materials;
• Prepares requisitions and purchase orders and checks invoices;
• Types and maintains time records, payroll data, status changes, and transfers;
• May collect fees, rents, bills, and taxes, account for monies collected, make journal and ledger entries, cash in and make bank deposits;
• Maintains petty cash funds

Full Performance Knowledges, Skills, Abilities and Personal Characteristics:

Working knowledge of office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to type at an acceptable rate of speed; ability to understand and follow oral and written instructions; ability to get along well with others; ability to write legibly; clerical aptitude; neatness; accuracy; tact and courtesy; physical condition commensurate with the demands of the position.