SENIOR ACCOUNT CLERK TYPIST

Personnel Office 

12 Months Non-represented Position (8 Hours per Day/260 days per year)

In order to be considered for this opening, applicants must be:

• • Currently on the Civil Service eligible list for the title, or central
  • Currently appointed to the title, or
  • Eligible to take the exam for the title when it becomes available

Position Description

DISTINGUISHING FEATURES OF THE CLASS:

The work involves responsibility for supervising and or participating in the performance of a variety of moderate complex account keeping tasks requiring either the full-time or substantial part-time operation of a typewriter.  The work may require a general understanding of specific laws, office rules, procedures, and policies. Incumbents work under general supervision following a prescribed routine. Supervision may be exercised over the clerical employees. This class differs from other classes in the series by virtue of the complexity of the work performed and or the degree of supervision exercised and received. Does related work as required.

TYPICAL WORK ACTIVITIES:

• Supervises and participates in the posting to journal or ledger accounts from appropriation, expense, invoices, payroll, receipts, voucher records and other original entry materials.
• Account for monies collected and makes bank deposits.
• Maintains labor, material, inventory, and operational cash records.
• Prepares cash receipts and cash disbursements for trust accounts.
• Compute’s payroll deductions, prepares payroll abstracts and maintains records of leave time used.
• Prepares tax anticipation and bond anticipation notes and purchases certificates of deposit.
•  Types and maintains correspondence, reports, minutes of meetings, records bills, purchase orders, purchase requisitions, and other material and records.
•  Compiles data for and assists in the preparation of simple financial and statistical reports.
• Verifies and reconciles account balances according to a prescribed procedure.
• Sorts, indexes and files requisitions, correspondence, vouchers, reports and other material.
• Prepares and submits a variety of State and Federal reimbursement claims.
• Answer’s telephone, makes appointments, and provides routine information.
• Operates computing, calculating, bookkeeping and other office machines.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES & PERSONAL CHARACTERISTICS:

Good knowledge of modern methods of keeping and checking financial accounts and records; working knowledge of office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to make arithmetic computations rapidly and accurately; ability to type at an acceptable rate of speed; ability to follow oral and written instructions; ability to get along well with others; clerical aptitude; high degree of accuracy; tact and courtesy; ability to operate a personal computer and utilize common office software programs including word processing, spreadsheet and databases at an acceptable rate of accuracy and speed; physical condition commensurate with the demands of the position.